It has been a while since I did anything that wasn't medical, that is for sure. One of the first things I did was an oral interview for a book on WWII and the Luftwaffe. When I started I had put in all of the things you mentioned, but was asked to remove them.
Is there someone who is overseeing this that you can ask, or maybe you can ask to see the minutes from previous meetings so you can follow that format?
Even with medical, the places I have worked have all had different rules as to how they want it done.